DUTIES AND RESPONSIBILITIES

The Executive Assistant to the Executive Secretary shall:

•      Make travel arrangements for the Executives Secretary and/or other management staff.
•   Conduct research, compile data, and prepare document for consideration and presentation by Executive Secretary, committees and the governing board.
•      Provide clerical support to other departments
•      Assist in drawing up programs for official visits
•      Assist in organizing conferences and meetings
•     Assist in organizing hospitality and other logistic arrangements for visiting delegations, the governing board and /or management
•    Assist in planning and organizing receptions, banquets and dinners for the Executive Secretary, the governing board and / or the NIA staff
•      Process permits for visiting delegations for their travel in and out of the country
•       Act as confidential Secretary in the absence of substantive confidential secretary
•       Any other job-related assignments that may be issued from time to time

QUALIFICATION AND EXPERIENCE

IN-SERVICE ENTRY

·        Availability of vacancy on the grade of Officer, Administration.

·        A minimum of three (3) years on the grade of Assistant Officer, Administration.

·        Must have satisfactory Staff Performance Appraisal Reports.

Must pass a selection interview conducted by the Authority in collaboration with the Public Services Commission.

COMPETENCIES AND SKILLS

·        High Integrity and good ethical standards

·        Good leadership, lobbying, networking and management skills

·        Good analytical skills

·        Good communication, interpersonal and presentation skills

·        Ability to inspire and motivate

·        Good knowledge in labour laws and regulations

·        Knowledge in relevant Information Technology (IT) applications

·        Knowledge in Cyber Security and Data Protection

·        Knowledge in projects and programmes management

·        Critical thinking and innovation

·        Good understanding of the National Identification System

·        Negotiation and conflict management skills